Maintenance of company records
Certain specific records relating to company administration must be kept at your registered office or such other location as is notified to the Companies Registry. Some aspects of the company affairs are a matter of public record and the Companies Registry must be informed of certain events - failure to comply can result in legal proceedings against the company and heavy fines.
These records must be sufficiently detailed to disclose your company's financial position at any time. In addition, your company must file an annual return with the Companies Registry every twelve months showing the current directors, company secretary and shareholders, details of charges or debentures issued and where the various company registers are held.
You must also keep minutes of board meetings and general meetings and you should also keep official documents secure. The Companies Registry now initiates the procedure by sending you an annual return form based on the previous year's information which then only requires you to update the return as appropriate.
Filling of annual returns
Every limited company and limited liability partnership registered within England, Wales, Scotland or Northern Ireland must prepare annual return with the information about the company's directors, secretaries, shareholders, location of the company's registered office address, company's share capital structure and also company's activity according to the UK SIC (Standard Industrial Classification). In this report company should notify Registrar of Companies about any changes to the company's Board of Directors, company's secretaries, any changes to their names & residential addresses.
Notarisation and apostilles are a formality often required for documents which are to be used overseas, or for certifying document copies. A copy of the document is normally notarised, but some documents such as birth certificates are not notarised as the original document must be used. The notarisation is carried out by a UK Solicitor and member of the Law Society. If you have more than one document please call us for a quote, we may be able to arrange a lower price for larger volumes.
Once a document has been notarised by a Notary Public, and if it is to be used overseas, it may need to be apostilled. This means that the Notary's signature and seal are certified by the U.K. Foreign and Commonwealth Office. The Foreign & Commonwealth Office will then attach an apostille or a Legalisation Certificate to the document. The fee includes the FCO fee and document return by Recorded Delivery (UK only). This normally takes around 3-5 working days.
Power of attorney
A power of attorney (POA) or letter of attorney is a written authorisation to represent or act on another's behalf in private affairs, business, or some other legal matter. The person authorising the other to act is the principal, grantor, or donor (of the power).
The one authorised to act is the agent, done, or attorney or, in some common law jurisdictions, the attorney-in-fact. Formerly, a power referred to an instrument under seal while a letter was an instrument under hand, but today both are signed by the donor, and therefore there is no difference between the two.
Certification of documents at embassies and consulates
Documents Authentication is the process of legalisation formalities necessary to allow documents, originated in one country or territory ("Source Country"), to be accepted as originals or true and correct copies of the originals in another ("Destination Country"). Authentication is also often referred to as 'Legalisation' or 'Certification'.
If either the Source Country or the Destination Country is not a member to the Le Hague Convention of 1961, then documents are usually certified by a Public Notary and some proper authorities of the Source Country.
We can arrange for the relevant embassy or consulate authentication for a non Le Hague member Destination Country, when it is required. The fees are negotiable and vary across jurisdictions and consulates.
Certificate of good standing
A Certificate of Good Standing is an official document, issued by the Registrar of Companies, confirming that a particular company legally exists, has complied with all administrative requirements pertaining to its continued registration and has paid all government dues, and, therefore, is "in good standing" in the Companies Register as of the given date. In its form, the Certificate of Good Standing largely resembles the initial Certificate of Incorporation of the company.
The Certificate of Good Standing (CGS) is used to formally confirm the continued legal existence of a company after some time has already passed since it´s registration. The Certificate of Good Standing confirms that the status of an independent legal entity (a juridical person) has not been revoked or became void for the particular offshore company, that this company has not been merged, filed for dissolution, or been struck-off.
Mail processing and forwarding correspondence
In today’s business environment, technological advancement is such that it is possible to: complete the company formation process, and operate a business without even having an office space, employees or stock.
Indeed, many small businesses are using services such as mail forwarding to portray the total office experience without having to go to the effort and expense of renting an actual office.
All in all, there are a range of companies available that will completely manage the front-end communication of your company, allowing you to concentrate on the important task of managing and growing your business.
A corporate seal is the official mark or signature of a corporation, and signifies that the document on which it is affixed is a formal, legally binding corporate act. Corporate seals are stamps that emboss or imprint company information such as the corporate name, state and date of formation. They may be purchased from a stationary or office supply vendor. We also offer corporate seals for clients who request them during the formation process.
Designated phone and fax line
The Company has an operational business address in the country of incorporation, including fax and telephone. Fax and phone messages are received and handled for the Company. A company without a proper street address, telephone and fax number looks shady and incompetent.
Operating from a different address looks suspicious and may involve adverse tax and legal consequences. This service solves that - the company acquires an image of reality and competence. Mailed and faxed correspondence can be received and dealt with safely and confidentially. Telephone calls will confirm the existence of the Company at the given address.
Corporate identity package
Corporate identity, sometimes seen written as CI, refers to the external “personality” projected by a corporation. The first aspect of corporate identity has to do with branding. The logo is often the centre of company branding, since it is an easily recognisable symbol which sets the corporation aside from other companies. Branding typically also includes a colour scheme, and a general look and feel across a product family which makes all products recognisable.
Web domain and email setup and management
Setting up your offshore website properly can protect you from fines or illegal activity with your local government. Establishing a web business offshore allows you many benefits including lower to zero taxes, and regulations that may be enforced in your home country, but not required in the country you choose to operate.
We offer a full range of hosting and domain services including domain registration, shared or dedicated hosting and email facilities. This means that your whole project can be managed with just one point of contact leaving you more time to run your business without having to get involved in the technical aspects of setting up a website.
Web page construction
Constantis offer a cost effective solution for companies seeking the very best in professional web site design and customer service. Constantis comprises partners with web development experience. We have the dedication and knowledge to ensure that our clients receive only the best service and end result.
We provide services to handle all regular aspects of building a website, from initial design and logo development to content management applications for sites of all sizes ranging from single pages, blogs and small business sites to full scale corporate websites.
If you are looking for a company logo or re-brand or need a specific graphic for your site such as a map, chart or product illustration, our professional illustrator can provide just what you need.
“A business is only as good as the people working in it”. Never were these words truer than in the present economic environment.
Successful businesses need to know how to recruit, train and incentivise their team members. This has to be done against a background of increasing legislative involvement.
We are able to assist with all aspects of HR and to point you in the right direction if something does go wrong.
Please be aware that information provided by this website is subject to change without warning. We recommend that you do not take any information held within as a definitive guide to the law or the relevant matter being discussed. Our trained and friendly team are always happy to help with any queries so please don not hesitate to get in touch.
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